rebuild your company

In QuickBooks Desktop Backup, select the location where you want to save your backup, then click OK.Select NO if a message asks if you want to replace another backup file. Enter a new name in the File name field and click Save. If the message “Your data has lost integrity” appears, it indicates there is data damage in the file. Follow the steps below to rebuild data and correct the problem. Compare the trial balance, the clients, customers, and vendors, the chart of accounts, and the products and services.

verify your company

If there are any issues with your file, you will be prompted to rebuild your data file. QuickBooks will prompt you to make a backup of your file before you complete the rebuild. Record numbers help to find errors that QuickBooks finds when you verify your company file.

Identifying Data Corruption- An Important Aspect

In such cases, it becomes important to employ third-party tools to repair all data that is corrupt, damaged, or unreadable. It is possible to repair corrupt QuickBooks file using built-in repair tools. However, it is advised to reduce the overall size of the QBW file before initiating any workaround procedures else the problem will recur. Let’s go through the procedure to repair data corruption in QuickBooks files. This post summarizes information about QuickBooks business accounting software and explains why accounting data is important for organizations. If you receive the error message \”Your data has lost integrity,\” it indicates that the file containing your data has been corrupted and needs to be repaired.

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Opt for the OK button when you see the message on your screen stating Rebuild was completed. Now, you must pick the appropriate location where you wish to store the backup and hit the OK button. For this, you won’t have to replace the backup file.

Most of the time it is said that larger files have a greater risk of corruption. Consequently, it is prescribed to monitor the size of the file and put it under control. Whenever the repair is going on, this tool saves the log report comparing each and every task that is executed for repairing a particular file. Perform a well-data check to ensure that the firm file is clear of errors.

Should I run rebuild in QuickBooks?

It should be noted that the record number often helps in finding errors that QuickBooks finds when you verify the company file. Just in case the file has any issues, then you would have a link for opening the QuickBooks.log file. This file has the list of errors in the company file. The next step is that the QuickBooks software will ask for taking a backup before rebuilding the company file and clicking on OK. If an error message “Your data has lost integrity” appears then it means your data file is damaged and needs to be repaired. If no error message is displayed after verifying the data, then there is no need to run the rebuild tool as the company file is already free of errors.

If either of these propeller industries fails, or if you don’t have access to QuickBooks Desktop, you might be able to solve the problem with one of our online resources. First, ensure that you are using the most recent version of QuickBooks Desktop that has been updated. Use the “File Condense” functionality to reduce your file size. This process essentially pulls all of the data in the file apart and reassembles it in the correct order. is an independent service provider of Quickbooks Database Migration, Condense and Repair services, and is not affiliated with Intuit.

Verifying and Rebuilding QuickBooks Data Video

Suppose some of the accounts on your company’s balance sheet are hidden. This will provide the most significant reduction in file size, but understandably, it also requires the most time to complete. An error occurred when Quickbooks tried to access the company file. You will need to manually correct any additional damage detected by the Verify. Locate the error within the qbwin.log, and look for a resolution at QuickBooks Desktop Support.

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A QuickBooks Information window will appear after a brief period of time. Then, as mentioned above, you must follow all of the instructions and proceed to save backups. If you need any other help or additional support, you can consult with our Intuit certified ProAdvisors from anywhere, anytime. It also supports all the previous versions of QuickBooks & QuickBooks version 2019.

What are the Major Causes of QuickBooks Verifying Data Integrity not Responding Issue?

Intuit® has also developed several extra tools that assist QuickBooks users with the numerous mistakes and problems that might arise when using QuickBooks. The QuickBooks Verify and Rebuild Data Utility is one example of a program that can repair or reconstruct data that has been damaged or corrupted in QuickBooks. Users of QuickBooks frequently deal with problems in the data, which can result in a variety of errors being generated by the QuickBooks application. However, with the help of the Verify and Rebuild data utility, such errors can be rapidly remedied.

The invoice and bills report’s negative balance are the result of inconsistencies. While more effective than the previous, this method takes longer to perform because it requires entry of Opening Balance and Outstanding AP, AR and Banking once complete. Take a few minutes now to make sure your file is in good working condition, rather than having to spend hours fixing a problem when your free time is at a minimum. And afterward, select backup inclinations and alter them according to the necessities.

If the data is still corrupt, you will need to restore it. Most asked questions related to how to fix when QuickBooks verify data integrity not responding. A corrupted or damaged file is definitely not the end of the world . Intuit has preempted many of these with the tools above. For organizations, it is vital to keep track of the flow of money that comes in and the money that goes out.

To figure out this issue, choose the “File” option and then choose the “utilities”. After that, click on the “Verify Data” option, and then hit your next click on OK to shut down all windows. In any case that you see ” Your data has failed the integrity check,” you have to modify your record. If there are no issues with your information, you’re finished with this process. A rebuild requires a company file backup beforehand as the process may need to delete transactions or list entries in rare cases to fix the file. As soon as you make any changes to your company file, you will have a secure copy.

  • Further analyze the information about the rebuild data utility by reviewing the QBwin.log file.
  • You may notice that your window and screen are idle after successfully completing the previous step.
  • QuickBooks errors are typical, but some of them can be easily fixed by using the rebuild and verify data files functions.
  • Once Rebuild has Completed message appears on the screen hit the OK.
  • Before you get started, make sure to backup your company file.
  • All you need to do is to insert a new name in the File Name column and click the Save button to proceed further.

Deposited payments show up in the Payments to Deposit window. You get the error messages while utilizing QuickBooks or if you can’t save transactions. If the message Your data has lost integrity appears, there is damage in the file.


Additionally, the QuickBooks screen may show errors, which may be settled essentially by rebuilding and verifying. Whether you are using a Rewind file, a copy, or you are manually entering data, you also need to add the “bank rules.” Create quick rules from transactions. For the first little while, do not auto-categorize anything to make sure the bank feeds are running smoothly. If you are not using Rewind, go into the “Banking” tab and reconnect the bank accounts to bring the information in. Once the bank account is up and running, ensure that it is not bringing in duplicate transactions. In a new file, it will bring in three months of transactions.